Privacy Policy
Last updated: January 2025
1. Introduction
NexIT Limited ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services or website. This policy complies with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Data Controller
NexIT Limited is the data controller responsible for your personal data. For any questions about this policy or our data practices, please contact us at nexit@nexit.solutions.
3. Information We Collect
We collect information that you provide directly to us, including:
- Contact information (name, email address, phone number, company name)
- Business information related to project requirements
- Communications with us via email, phone, or contact forms
- Information provided during meetings or consultations
- Technical data such as IP addresses, browser type, and device information
4. How We Use Your Information
We use your information for the following purposes:
- To provide and maintain our services
- To communicate with you about projects and services
- To respond to your inquiries and requests
- To send administrative information and updates
- To improve our website and services
- To comply with legal obligations
5. Legal Basis for Processing (GDPR)
We process your personal data under the following legal bases:
- Contract Performance: Processing necessary to fulfill our contractual obligations
- Legitimate Interests: For business operations and improving our services
- Consent: Where you have given explicit consent for specific processing activities
- Legal Obligation: Where required by law
6. Data Sharing and Disclosure
We do not sell your personal data. We may share your information with:
- Service providers who assist in our operations (hosting, analytics, etc.)
- Professional advisors (lawyers, accountants)
- Law enforcement or regulatory authorities when required by law
7. International Data Transfers
Your data may be transferred to and processed in countries outside the European Economic Area (EEA). When we transfer data internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.
8. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right of Access: Request copies of your personal data
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your data (subject to legal obligations)
- Right to Restrict Processing: Request limitation on how we use your data
- Right to Data Portability: Request transfer of your data in a structured format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
To exercise these rights, please contact us at nexit@nexit.solutions.
9. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Project-related data is typically retained for 7 years for legal and accounting purposes.
10. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.
11. Cookies and Tracking
Our website uses cookies and similar tracking technologies. For detailed information, please see our Cookie Policy.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.
13. Complaints
If you have concerns about how we handle your personal data, you have the right to lodge a complaint with your local data protection authority or the Office of the Information and Data Protection Commissioner in Malta.
14. Contact Us
For questions or concerns about this Privacy Policy or our data practices, please contact us at: nexit@nexit.solutions